Departments County Clerk/Recorder
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County Clerk and Recorder
Phyllis A. Bewley
PO Box 66
Aledo, IL 61231
Phone: (309) 582-7021 Recorders Phone: (309) 582-1137
Fax: (309) 582-7022
REQUESTS FOR VITAL RECORDS IN MERCER COUNTY
The more information you can give us, the easier it is to search our records.We also require a copy of your photo ID for certified copies along with a written request accompanied with a signature and address. We also require proof of relationship in the written request. Simply state your relationship to the person whose document you are requesting. You may send your request by mail accompanied by payment for fees. 1. Our records for BIRTH begin at 1857. We need at least the following: a. Full name of descendant (if possible) b. Date of birth or a range of years to search by. c. Parents names (very helpful because many very old records list the child only as “baby girl” or “baby boy. 2. Our records for DEATH begin at 1877. Needed for requests: a. Full name of descendant (if possible) b. Date of death or a range of years to search by. 3. Our records for MARRIAGES begin at 1835. CIVIL UNIONS begin in 2011. Needed for requests: a. Both partner's names b. Date of marriage/civil union or a range of years to search by. 4. FEES: a. If the date of the record is before 1916- $3.00 per copy ($1.00 for each additional copy of same record. b. If the date of the record is after 1916-$5.00 per copy for genealogy purposes (copy will be stamped “genealogy only”) c. CERTIFIED COPIES are $15.00 for the first copy and $4.00 for each additional copy. d. If there is no document found there is a $2.00 search fee. e. Personal checks are accepted, made payable to Mercer County Clerk. 5. We do not have the ability to produce wallet sized documents. 6. Average processing time is generally one week upon receiving request and fees. If your request is for genealogy and it arrives during the weeks before or after an election, it could be several weeks before we have free time to process your request. Sorry for the delay, but elections must be our first priority.
TO APPLY FOR A MARRIAGE/ CIVIL UNION LICENSE 1. Your ceremony MUST be held in Mercer County to apply for a marriage/ civil union license. 2. You will need a photo ID and you must appear in person to apply 3. The license must be obtained at least one day before the planned ceremony and is good for 60 days. 4. The application requires that you know your parents birthplace and the month and year of any divorces you may have. 5. FEES: The application fee is $20.00. Certified copies of the completed license are $15.00 and $4.00 per each additional copy.
FOIA Requests
(See FOIA Request Form in Documents)
Recorder Fees
(309)582-1137 Fax (309) 582-7022
Recording Fees Effective January 1, 2009 Deeds, Mortgages, Judgments, Lis Pendens, Contracts, Notices, Affidavits, Agreements, Power of Attorneys, Monument Records, Notice of Probates, Ordinances, Estates Interests, Liens, Assignment of Rents, Etc:
$45.00 for first 4 pages & $1.00 for each additional page
Releases, Extensions, Modifications:
$45.00 for first 4 pages & $1.00 for each additional page
$ 1.00 additional when referring to a document number, book & page without a legal description
$ 7.00 additional for each extra document number w/legal
$ 1.00 additional for each extra document number w/o legal
Assignment of Mortgages:
$45.00 for first 4 pages & $1.00 for each additional page
$ 1.00 additional when referring to a document number,
book & page without a legal description
$ 7.00 for each additional assignment within instrument w/legal
$ 1.00 for each additional assignment within instrument w/o legal
Condominium Plats (maximum 30x36):
$86.00 for first page (and must accompany declaration)
$ 1.00 for each additional page
Amended of Add-on condominiums (same as deeds)
Plats/Subdivisions (maximum 30x36):
$86.00 for first page & $1.00 for each additional
(restrictions/covenants must accompany plat if stated)
Restrictions/Covenants filed separate from plat:
$45.00 for first 4 pages & $1.00 for each additional page
Surveys (no more than 2 lots):
$45.00 for first page (81/2 x14)
$ 1.00 for each additional page
Recording Requirements:
Non-standard fees: Regular recording fee doubled less $30.00 - example - a 4 page document = $45.00 x 2 = $90.00 less $30.00 = $60.00 - a 6 page document =47.00 x 2 = $94.00 less $30.00 = $64.00
Postage paid envelopes: November 4, 2004, Mercer County Board passed a resolution requiring postage paid return envelopes for all documents being recorded, those documents not accompanied by an envelope will be available for pick up in the Recorder's Office. A second postage paid return envelope is required for immediate return of a file stamped copy.
Financing Statements (UCC)
*Original, Continuations, Amendments, Assignments & Partial Releases - $43.00
Only Real Estate Financing Statements (UCC) will be accepted at County level, all others must be filed at State level.
*Terminations - $23.00
*UCC Searches - $10.00 for search only - $1.00 per copy additional fee
*Farm Collateral UCC informational copy - $10.00
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