County Clerk / Recorder

Departments  /  County Clerk / Recorder

County Clerk and Recorder Phyllis A. Bewley

Chief Deputy Sara Blaser    sblaser@mercercountyil.org

Delinquent Taxes

  • Delinquent taxes are taxes that have gone to a tax sale approximately 1 month after the 2nd installment due date.
  • Payment must be made by Cash or Cashier's check.
  • You CANNOT pay delinquent taxes on-line or by personal check.
  • If you do pay on-line or by personal check, it will be returned to you as "payment not accepted".
  • By law we cannot accept partial payments after the taxes are considered delinquent.
  • You must call the County Clerk's office at 309-582-7021 to confirm the correct amount due. Penalties and interest is subject to change and is not updated on the Website.
  • It is helpful to have your property / 12 digit PIN / parcel number available.
  • Request For Vital Records

    The more information you can give us, the easier it is to search our records. We require:

    • A copy of your photo ID for certified copies
    • A written request accompanied with a signature and address
    • Proof of relationship in the written request (simply state your relationship to the person whose document you are requesting)

    You may send your request by mail accompanied by payment for fees.

    1. Our records for BIRTH begin at 1857. We require at least the following for requests:
      • Full name of descendant (if possible)
      • Date of birth or a range of years to search by
      • Parents' names (very helpful because many very old records list the child only as a baby girl or a baby boy)

    2. Our records for DEATH begin at 1877. We require the following for requests:
      • Full name of a descendant (if possible)
      • Date of death or a range of years to search by

    3. Our records for MARRIAGES begin at 1835. CIVIL UNIONS begin in 2011. We require at least the following for requests:
      • Both partners' names
      • Date of marriage/civil union or a range of years to search by

    4. FEES
      • If the date of the record is before 1916 - $7.00 per copy ($1.00 for each additional copy of same record.
      • If the date of the record is after 1916 - $9.00 per copy for genealogy purposes $1.00 for each additional copy (copy will be stamped "Genealogy Only".
      • CERTIFIED COPIES are $15.00 for the first copy and $4.00 for each additional copy.  For Death Records certified copies are $19.00 for the first copy and $6.00 for each additional.
      • If there is no document found there is a $2.00 search fee.
      • Personal checks are accepted, made payable to "Mercer County Clerk".

    5. We do not have the ability to produce wallet sized documents.

    6. Average processing time is generally one week upon receiving request and fees. If your request is for genealogy and it arrives during the weeks before or after an election, it could be several weeks before we have free time to process your request.  We apologize for the delay, but elections must be our first priority.  We charge a search fee of $4.00 if the record is not found.

     

    ASSUMED NAME FOR BUSINESSES

    Application For A Marriage / Civil Union License

    • Your ceremony MUST be held in Mercer County to apply for a marriage / civil union license.
    • You will need a photo ID and you must appear in person to apply
    • The license must be obtained at least one day before the planned ceremony and is good for 60 days.
    • The application requires that you know your parents' birthplace and the month and year of any divorces you may have.
    • FEES: The application fee is $40.00. This fee includes one certified copy. Extra Certified copies of the completed license are $4.00 per each additional copy at that time..

     

    Recorder Fees

    Recorder Phone: (309) 582-1137   Fax: (309) 582-7022
    Email: countyrecorder@mercercountyil.org

    EFFECTIVE MAY 11, 2015 

    CDeeds, Mortgages, Judgments, Lis Pendens, Contracts, Notices, Affidavits, Agreements, Power of Attorneys, Monument Records, Notice of Probates, Ordinances, Estates Interests, Liens, Assignment of Rents, etc.
    • $73.00 for first 4 pages
    • $1.00 for each additional page
    Releases, Extensions, Modifications
    • $73.00 for first 4 pages
    • $1.00 for each additional page
    • $1.00 additional when referring to a document number, book & page without a legal description
    • $7.00 additional for each extra document number with a legal description
    • $1.00 additional for each extra document number without a legal description
    Assignment of Mortgages
    • $73.00 for first 4 pages
    • $1.00 for each additional page
    • $1.00 additional when referring to a document number, book & page without a legal description
    • $7.00 for each additional assignment within instrument with a legal description
    • $1.00 for each additional assignment within instrument without a legal description
    Condominium Plats (maximum 30 x 36)
    • $114.00 for first page (and must accompany declaration)
    • $1.00 for each additional page
    • Amended of Add-on condominiums (same as deeds)
    Plats / Subdivisions (maximum 30 x 36)
    • $114.00 for first page
    • $1.00 for each additional page
    • (restrictions/covenants must accompany plat if stated)
    Restrictions/Covenants filed separate from plat
    • $73.00 for first 4 pages
    • $1.00 for each additional page
    Surveys (no more than 2 lots)
    • $73.00 for first 4 pages (8 1/2 x 14)
    • $1.00 for each additional page
     

    Recording Requirements

    • Documents must have original instruments for recordation, notary seal, date and signature when required, prepared by, return to, and a self addressed stamped envelope for returning.
    • Illinois Public Act #87-1197 statue requires all documents:
      1. must be on 81/2 x 11 inch white paper
      2. have a 3x5 blank square in upper right hand corner
      3. have a 1/2 inch blank margin all around
      4. be in black ink, typewritten or computer generated in at least 10 point type
      5. have no attachments (tape, staples etc.)
    • Failure to comply to any of the above will result in non-standard document fees.

    Non-standard fees

    Regular recording fee doubled less $30.00 (Example: a 4 page document = $73.00 x 2 = $146.00  less $30.00 =$116.00 , a 6 page document =$75.00 x 2 =$150.00 less $30.00 = $120.00

    Postage paid envelopes

    November 4, 2004, Mercer County Board passed a resolution requiring postage paid return envelopes for all documents being recorded, those documents not accompanied by an envelope will be available for pick up in the Recorder's Office. A second postage paid return envelope is required for immediate return of a file stamped copy.

    Financing Statements (UCC)

    • Original, Continuations, Amendments, Assignments & Partial Releases - $62.00
    • Only Real Estate Financing Statements (UCC) will be accepted at County level, all others must be filed at State level.
    • Terminations - $42.00
    • UCC Searches - $10.00 for search only - $1.00 per copy additional fee
    • Farm Collateral UCC informational copy - $10.00

    All Financing statements (UCC's) must be typed. (eff. 01/01/1997)

    County Clerk
    Email: sblaser@mercercountyil.org
    PO Box 66
    Aledo, IL 61231
    Phone: (309) 582-7021
    Recorder's Phone: (309) 582-1137
    Fax: (309) 582-7022

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